Employers are required to utilize the new I-9 Form released by the US Department of Homeland Security (USDHS) with an effective date of January 22, 2017. This form must be used for all new hires; there is no need to complete the form for current employees.
The new form can be found at https://www.uscis.gov/i-9 and allows employers to utilize a PDF fillable form.
Tips for filling out the new version of the I-9:
- The form may be completed by hand, by fillable form, or a combination of both.
- The signature sections, however, are still required to be completed manually since the option for an E-signature. E-signatures previously allowed through third party providers may still be acceptable; verify with your third party provider.
- Section 1 must be completed solely by the employee on the first day of employment. All fields must be completed. Where a field is not applicable, “NA” must be notated. Ensure the employee’s email and phone number are notated.
- Section 1 name fields have additional requirements. Where an employee has two first names, the employee must list the first part of the name in the “First Name” field, and the second part of the name in the “Middle Initial” field. Where the individual only has one name, and not a first and last name, you will list that name in the “Last Name” section of the form and place “NA” in the “First Name” Field.
For additional information on these changes, please visit https://www.uscis.gov/i-9 or consult with an attorney.
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This article was written by Joshua Frasure, SuitsOn Staffing’s Legal Recruiting & Employment Specialist.